Sales Planning Coordinator (2024)

WHO ARE WE?

We are the Health and Wellbeing Collective, an exciting new Global Business Unit within Unilever built with a start-up mindset. In North America these include OLLY, Liquid I.V., SmartyPants, Welly, Onnit and Nutrafol. Each of these companies has a fantastic variety of benefit-led products, with strong innovation and growth potential. Our mission, with our science-backed and disruptive portfolio, is to improve the health and wellbeing of millions of consumers and become a leading Health and Wellness organization.

As part of the Health & Wellbeing Collective, we are building an operational platform to support companies in the Vitamins, Minerals and Supplements (VMS) space called the VMS Co-Op. The VMS Co-Op will host OLLY and SmartyPants and will grow to include other VMS companies and future acquisitions as well.

OLLY is a fast-growing San Francisco based company working to bring simplicity and delight to the world of nutrition. Yes, stuff like vitamins, probiotics and supplements to help you be you. We see only upside in the opportunity to transform the category experience. Not only that, we believe you can’t have happy without healthy. And isn’t true happiness where it’s at? So we’ve made it our personal mission to help people make healthy choices by making it easier than ever for them to get better nutrition into their daily lives. We are also a B-Corp, so doing social good is built into our DNA.

SmartyPants is a dynamic and fast-growing Los Angeles based supplement company focused on providing premium all-in-one vitamins for the entire family.  From the start, SmartyPants has been about family, authenticity and a core commitment to our collective well-being.  SmartyPants believes in making it easier to stay healthy by providing best-in-class products that also taste great. We're industry leaders in testing, transparency and advocacy, from sourcing the highest-quality ingredients to testing and packaging. 

The VMS Co-Op works in an agile and entrepreneurial way, collaboratively within the team and with our Health & Wellbeing colleagues. We work together to look at the big picture strategically as well as roll up our sleeves and get our hands dirty. We’re super passionate about the work that we do and we’re on the hunt for a fellow self-starter to add to our unique culture and join our ambitious team.

JOB DESCRIPTION

Reporting to the Senior Director of Sales Planning, the Sales Planning Coordinator will be responsible for delivering best-in-class support to the HWC Field Sales organization, and for helping keep the Sales Planning team on track. You will manage trade shows, the samples process for sales, new customer and item setup, and other sales planning tools & processes. The Sales Coordinator will think independently and outside the box to provide solutions and quickly solve challenges that arise in a fast paced environment.

KEY RESPONSIBILITIES

• Manage logistics, gathering of collateral and execution in support of all Trade Shows. Attendance/travel to at least 4-6 trade shows annually is required.

• Create and maintain Sales Planning trackers in support of the business (i.e. financial pacing report, category reset calendar)

• Maintaining up-to-date COIs

• Support new item data entry/management (ie. WERCs, 1WorldSynnc, IX-One)

• UPC proofing in Ziflow

• Manage Sample Orders and Swag Shipments

• Support regulatory updates for VMS items (Repositrak)

• New Vendor Set-Up

• UPCs in GS1

• IRI new item set-up

CAPABILITIES + SKILLS REQUIRED

• 2-3 years of experience in Sales focused administrative coordinating; CPG experience preferred

• Superior communication skills - listening, verbal and written with a high degree of comfort in giving and receiving constructive feedback

• Entrepreneurial spirit and innovative sensibility

• A true “Team Player” who can work cross-functionally to achieve results

• The ability to take direction, work independently, and carry out responsibilities accurately and efficiently

• The ability to multi-task and thrive in a deadline driven environment

• Dedication to accountability - you ask questions, learn quickly and find solutions
• You are completely at ease with computers, including the MS package

WHAT TO EXPECT DURING THE INTERVIEW PROCESS

• Initial video screen with a member of our Talent team
• Round 1: Conversation with the Hiring Manager + 1-2 conversations with other Ollies on the team
• Round 2: 2-3 conversations with team or cross functional Ollies
• Final Round: Homework*

*At OLLY, our final round is called Homework. Candidates who participate in this round are given 3 questions in advance to answer and present to the interview panel they previously spoke with in the process. We understand every candidate is different. If you need a reasonable accommodation to adjust this procedure, please let us know as soon as possible so that we can evaluate and provide other options that work for your needs

THE DETAILS

LOCATION: Remote

HOURS: Full-time, non-exempt

TRAVEL: 10% (Trade Shows, Team/Company Offsites)

MANAGER: Sr. Director, Sales Planning

​​PLEASE NOTE: Candidates must be authorized to work in the United States without sponsorship.​

The pay range for this position is$55,000-75,000 dependent on experience.

WHAT WE OFFER:

• An opportunity to work with an intelligent, inspiring, and extraordinarily fun team
• 100% employer-paid medical coverage for employee only, dental + ortho, and vision insurance
• 4 weeks PTO + paid holidays + 12 Mental Health Daysper year
• 100% Paid parental leave, Fertility + Adoption Benefits
• Annual Bonus
• 401(k) plan with Employer Match
• Hybrid Work + Wellness + Cell Phone Stipends
• Free product
• And much more!